A shortlist, not a pile
Every applicant is read against your actual requirement before a consultant opens the file, so the profiles that reach you are the ones worth an hour of your day.
Our technology
The system behind your shortlist
Our consultants do not run your mandate out of a spreadsheet and a WhatsApp folder. Every role moves through Workkar, our own applicant tracking system, with AI ranking, background checks and reporting built into it. You never have to log in or learn it. You get the result: a shorter, cleaner, verified shortlist, and a straight answer about where every candidate stands.
- Five stages, one board
- Every score carries its reasons
- Checks before the offer
- Data hosted in India
Ranked 142 resumes
Verification cleared
Why it matters
You never log in.
You just get a better shortlist.
We built Workkar for ourselves, because a recruitment firm that mislays a resume, forgets a callback or sends an unchecked candidate into an interview deserves to lose the client. Everything below is what that discipline looks like from your side of the table.
See the services this runs onOne record per candidate
Resume, screening notes, salary discussed, notice period, interview feedback and documents sit on one card. Nothing survives only in somebody's inbox.
You are told, not asked
Stage changes go out to the candidate and to you as they happen. You should not have to send an "any update?" message on a Friday evening.
Checked before the offer
Identity, education and past employment are verified while the candidate is still in process, not after a joining date has already been promised to your plant.
Workkar is not sold, rented or licensed. There is no plan to pick, no seat to pay for and no software to install. It is how our team works. The shortlist is what you buy, and only when someone joins.
Applicant tracking
From Applied to Joined, on one board
Your role opens as a pipeline with five stages. Every candidate sits in exactly one of them, with the date they entered it. When you ask where the Quality Inspector search has reached, the answer is a screen, not a guess.
Applied 128
Sana M.VMC Operator
88 1 day in stage
Rohit D.CNC Operator
84 1 day in stage
Screening 42
Priya S.Setter cum Operator
96 2 days in stage
Vaibhav J.VMC Programmer
90 1 day in stage
Interviews 18
Amit K.CNC Turner
91 3 days in stage
Offer 6
Neha B.Quality Inspector
89 1 day in stage
Joined 4
Imran S.Maintenance Tech
86 Day 1 done
Sample pipeline. Candidate names and scores are placeholders for layout.
Columns scroll sideways on a phone
Illustrative board. Real pipelines are visible only to the consultant on your mandate and to you.
What happens at each stage
-
Applied
Applications from the free Workkar job portal, our own database, referrals and walk-in drives land in one column. Duplicates are merged so the same person is never counted twice.
-
Screening
A consultant calls. Notice period, current and expected salary, exact location, shift willingness, and the two or three things your job description actually turns on. Notes go on the card.
-
Interviews
Slots offered, reminders sent the evening before, feedback captured on a scorecard the same day. Rounds, panels and no-shows are all on the record.
-
Offer
Offer details recorded, documents collected, verification completed, and counter-offer risk flagged to you honestly while there is still time to act on it.
-
Joined
We confirm the joining date with your HR, mark the placement, and stay in touch with the candidate through the replacement window agreed in your engagement.
While your mandate is live you get a shared view of this board for your own roles, filtered to your shortlist and interview schedule. It is a window onto your engagement, not an account you pay for.
Candidate and client records
Every call we make is written down
Behind the pipeline sits the part clients rarely see and always feel: a record of every conversation, on the candidate's card and on yours.
- Screening call notes, in the consultant's words, dated and attributed.
- Salary discussed, notice period, relocation view and shift willingness, captured as fields, so they can be filtered later instead of re-asked.
- Your mandate file: the brief as you gave it, the agreed fee terms, the interview panel, and every shortlist we have sent you.
- Follow-up reminders that do not depend on one person remembering.
- If a consultant is on leave, whoever picks up your role reads the same history.
Every call logged
5 industriesIT, non-IT, pharmacy, engineering and healthcare desks
3 languagesScreening calls in English, Hindi and Marathi
48 hoursTarget for the first shortlist on a live mandate
The turnaround above is our working target, not a contractual promise. We will tell you the honest number for your role when we take the brief.
Resume search
We search our own database before we advertise
Most of the good people for a Nashik shop-floor role are not browsing job sites this week. They are already in our database from a search we ran three months ago. Search is where a mandate usually starts.
- Skill search that understands the trade, so a search for VMC also surfaces Fanuc, Haas and Siemens controls.
- Filters that match how you actually hire: city and travelling distance, experience band, current salary band, notice period, qualification, shift and language.
- Saved searches per mandate, so a candidate who registers next week still reaches the right consultant.
- Duplicate profiles merge into one person with one history.
- Nobody is contacted about your role without a consultant reading the profile first.
The database is ours and stays ours. Resumes are not sold, not forwarded to other clients, and not shared outside the consultants working your mandate.
Location
Nashik 412
Sinnar 96
Sambhajinagar 74
Experience
0 to 2 yrs 188
2 to 6 yrs 241
6 yrs and above 79
Notice period
Immediate to 30 days 163
Priya S.
Vaibhav J.
Amit K.
Sample counts, shown for layout.
Saved as "CNC Satpur, Sep"
AI matching and ranking
The first pass is AI.
The decision is a person.
When 140 people apply for one CNC opening, reading order matters. Our system scores each applicant against your brief and writes down why, so a consultant starts with the strongest and can argue with the score instead of trusting it.
How we use AI, in plain words
94%
What the score is made of
Skills named in your brief, years on those skills, the city and commute, the salary band you set, notice period, and how recently the profile was updated. Nothing else.
- Every score opens into a sentence you can read, not a number you have to trust.
- Nobody is rejected by the system. A low score changes the reading order, never the outcome.
- Name, gender, age, religion, caste, marital status and photograph are not inputs to the score.
- Consultants overrule the ranking often, and we would worry about a month in which they did not.
- When we send you a shortlist, the reasons travel with it, so your interview panel starts informed.
Priya S.
Why 96: six years on Fanuc setting and GD&T, lives 4 km from the plant, expected salary inside your band, 30 day notice.
Amit K.
Why 91: strong on turning, lighter on VMC setting, travels 22 km each way.
Sana M.
Why 88: skills fit, experience a year short of your band, expected salary slightly above it.
+139 more ranked. A recruiter still makes the call.
Scores are a reading order
Updates and reminders
Nobody has to chase anybody
The most common complaint about recruitment is silence. Stage changes trigger a message to the candidate and a line in your update, on the channel each side actually reads.
WhatsApp
Email
SMS
Phone call
- Candidates hear when they move forward and when they do not. A clear no, early, is worth more than a polite silence.
- Interview reminders go out the evening before and again two hours ahead, with the address, the gate to report at and the panel name.
- Your side gets the shortlist, the schedule, confirmations and no-shows, without anyone having to ask.
- Templates are in English, Hindi and Marathi, so a shop-floor candidate is written to in a language they read comfortably.
- Every message sent sits on the candidate card, so we know exactly what was promised and when.
WorkKar · candidate update
Hi Amit, your interview for CNC Turner is confirmed for Tuesday 11:00 at the Satpur plant, Gate 2. Reply 1 to confirm, 2 to reschedule.
11:04
WhatsApp · English
Hi {first_name}, your interview for {role} with our client in {city} is confirmed for {slot}. Carry a photo ID and your last three payslips. Reply 1 to confirm.
Amit K. interview confirmed
Priya S. moved to Screening
Client update 3 profiles shared
Sana M. not shortlisted, told with a reason
Sample log, shown for layout.
Every send is stored on the card
Scheduling and video interviews
Interviews that actually happen
Half the interviews lost in staffing are lost to coordination, not to the candidate. Slots, reminders, links and feedback all live on the same card as the resume.
- You share your panel's free slots once. Candidates pick from them, and the calendar invite goes to both sides.
- Video rounds open in the tool your team already uses. The joining link sits in the invite and in the reminder.
- Plant and shop-floor roles usually still need an in-person round. We schedule those the same way, with the gate, the contact person and the documents to carry.
- Feedback is captured as a short scorecard while it is fresh, so the second round starts from something written.
- No-shows and reschedules are recorded honestly, because a pattern of them tells us something about the offer.
Zoom
Google Meet
Microsoft Teams
Calendar invite
Neha B. · candidate
Live
Plant HR · panel
Panel scorecard
Technical depth 4 / 5
Documentation and reporting 5 / 5
Shift and travel fit 3 / 5
Sample scorecard, shown for layout.
Filed against the candidate card
Background verification
Checked before the offer, not after the joining
A discrepancy found in week one costs you a notice period, a backfill and a difficult conversation. Found before the offer letter, it costs a phone call. Checks run with the candidate's written consent, and the candidate is told what was checked.
What we check
Identity
Education
Employment
Address
Reference
What the verification report covers
- Candidate details as declared, set against the details as verified, line by line.
- Each check marked clear, discrepancy found, or unable to verify, with the reason spelt out.
- What evidence was seen: the document, the person spoken to, the institute or employer contacted.
- The date each check was completed and who at WorkKar ran it.
- The candidate's explanation, where a discrepancy was raised with them.
- The signed consent form, attached.
We report what we found, including "unable to verify". We do not upgrade a doubtful check into a clean one to keep a placement alive.
Verification is included on permanent placements and quoted separately for bulk or contract hiring, where volumes change the work involved. It is agreed in writing before a search starts.
Reporting
The numbers we live by, shared with you
Every live mandate gets a written update: what came in, what we sent, what your panel did with it, and where the time is going. It is the same view our own consultants are measured on.
Shortlist quality
68%
of profiles sent were interviewed
The single honest measure of a shortlist: how much of it your panel actually wanted to meet.
Where the shortlist came from
Our database 42%
Workkar job portal 28%
Referrals 18%
Direct outreach 12%
Stage conversion · CNC Operator, Satpur MIDC
Applied128
Screened42
Interviewed18
Offered6
Joined4
When a stage narrows more than it should, we tell you why. Usually it is the salary band, the shift, or a commute nobody wants to make twice a day.
Time to first shortlist
3 days
Time to offer
19 days
from brief to offer accepted
- Days lost waiting on panel feedback are counted separately, and shown to you.
- Offer to joining is tracked through the replacement window.
Sample figures, shown to explain the report layout. Your numbers are your own, and we will not quote another client's.
Security and data
Your vacancies and their resumes are not public property
A hiring brief tells the market what a company is building, and a resume is somebody's livelihood. Both are handled on that basis.
Encrypted in transit
Every page and every upload travels over SSL/TLS. Documents are stored on encrypted disks.
Role-based access
A consultant sees the mandates they are working on. Nobody browses the whole client list out of curiosity.
Audit logs
Who opened a resume, who changed a stage, who exported a shortlist, and when. Logs are kept and reviewed.
Two-factor login
Our team signs in with a one-time code on top of a password. Accounts are closed the day someone leaves.
Daily encrypted backups
Taken every day and kept encrypted, so a bad afternoon does not become a lost pipeline.
Hosted in India
Candidate and client data sits on servers in India. We will tell you the region in writing if your policy needs it.
DPDP-ready consent
Candidates consent to what we hold and why, can ask for a copy, and can ask us to delete it. Requests reach a named person.
NDA on request
We sign a non-disclosure agreement before you share the role, the salary band or the reason the seat is open.
What we do not claim. We do not display ISO or SOC 2 badges, because those certifications are not in place yet. When they are, they will appear here with the certificate number and the issuing body. Until then, ask us anything you like about how your data is handled and you will get a plain answer.
Connected tools
What our system talks to
So that the work reaches you and your candidates where it already happens: your calendar, your video tool, their WhatsApp. Nothing here is something you install, configure or pay for.
Interviews and calendars
ZoomAvailable
Google MeetAvailable
Microsoft TeamsAvailable
Google CalendarAvailable
Outlook CalendarPlanned
Messaging
WhatsApp BusinessAvailable
SMSAvailable
EmailAvailable
Regional templatesPlanned
Verification and documents
Verification partnersAvailable
Document uploadAvailable
DigiLockerPlanned
Tool names are listed for clarity about how interviews and updates reach people. They are not partnerships or endorsements, and "planned" means exactly that: on our list, not yet live.
Confidentiality
Who can see what
Access is set per mandate, not per company. This is the shape of it, and we will put the same thing in writing on your engagement letter.
| Who | Can see | Cannot see |
|---|---|---|
| Your hiring teamWhile the mandate is live | Your own roles, the shortlist we sent, the interview schedule, feedback recorded by your panel, and the verification report for candidates you are offering. | Our full database, candidates not shortlisted for you, and anything belonging to another client. |
| The candidateOn their free profile | Their own profile and documents, the stage they have reached, every message we sent them, and what was verified about them. | Your internal panel notes, the fee you pay us, and other candidates in the running. |
| The consultant on your mandateWorkKar staff | Your brief, your pipeline and the candidate records needed to fill it, plus the search tools across our database. | Mandates they are not assigned to. Access ends when the engagement closes. |
| Everyone else at WorkKarIncluding partner recruiters | Nothing on your mandate unless they are added to it, in which case it is logged. | Your company name on a confidential search, your salary bands, and your shortlist. |
Running a confidential search? We can list the role without naming you, and disclose the company only once a candidate has cleared screening and signed a confidentiality undertaking.
Straight answers
The questions we actually get
Mostly from HR managers who have been sold a hiring tool before and would rather not be sold another one.
Bhushan Bagul, Founder and MD, +91 73873 63472
Manjushri Akolkar, Business Development Manager, +91 83083 06251
No. Workkar is not sold, rented or licensed to anyone, and there is no plan to change that. It is how our team works, in the same way a good workshop does not sell you its machines. What you get is the outcome: a verified shortlist, a pipeline you can see, and a written report. If what you want is a hiring system of your own, we will say honestly that we are not the people to sell you one.
While your mandate is running, yes: a shared view of your own shortlist and interview schedule, plus a written update by email or WhatsApp. It covers your engagement and nothing else. There are no seats, no tiers and nothing to renew.
No. The score sets the order in which profiles are read, never the outcome. A consultant reads, calls and decides who reaches your shortlist, and the reason for every score is written out so it can be argued with. Name, gender, age, religion, caste, marital status and photograph are not inputs.
On servers hosted in India, over encrypted connections, with role-based access, audit logs and daily encrypted backups. Your brief and your panel's notes are yours. A candidate's profile belongs to the candidate, who can ask for a copy of it or ask us to delete it. See the privacy policy for the full position.
Yes, on request and before you tell us anything. We also run confidential searches, where the role is advertised without your name and the company is disclosed only after a candidate clears screening and signs a confidentiality undertaking.
Never. WorkKar is paid by the employer, and only when someone joins. There is no registration fee, no deposit, no training kit and no charge for a resume review. If anyone asks a candidate for money in our name, report it here.
Then keep using it. We send shortlists as resumes and a summary sheet in whatever form your system swallows, and your team works the way it already does. Our board exists so that we do our part properly, not so that you change yours.
RECRUIT. CONNECT. EMPOWER.
Grow Together
Tell us the role, the location and the salary band. A consultant will call you back, and the system above starts working on it the same day.